Executive Administrative Specialist

Beyond International Group is on a mission to supercharge the alternative investment marketplace. We deploy the latest financial technology to design investment structures with the goal of reducing volatility while providing potential hedges against downside risk during periods of market instability. By continuously adopting innovative solutions, we aim to deliver higher yields, expand access to alternative investments, and improve liquidity throughout the investment lifecycle. Our commitment is to make markets more transparent, risk more controllable, and portfolio design more efficient—empowering our clients to grow and preserve their wealth.

We are seeking a highly organized and proactive Executive Administrative Specialist who thrives in a fast-paced, detail-oriented environment. This role is ideal for someone with strong administrative and coordination experience who enjoys supporting executive leadership, managing priorities, and serving as a central point of communication within a collaborative team.

If you excel at keeping operations running smoothly, managing sensitive information with discretion, and supporting high-level initiatives, we encourage you to apply.

Key Responsibilities:

1. Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
2. Assist with daily operational and procurement-related activities, including preparing purchase orders and tracking order status.
3. Communicate with vendors and external partners to confirm pricing, availability, and delivery timelines.
4. Monitor incoming shipments, verify order accuracy, and assist in resolving discrepancies.
5. Maintain organized and confidential records, including contracts, invoices, reports, and executive correspondence.
6. Support internal teams with material requests and ensure timely fulfillment of business needs.
7. Prepare reports, presentations, and documentation for executive meetings and strategic initiatives.
8. Serve as a professional point of contact for visitors, providing a welcoming and efficient front-office presence when needed.
9. Coordinate cross-departmental communication to ensure alignment on priorities and deadlines.

Requirements:

Qualifications:

1. Strong organizational skills with a high level of attention to detail and accuracy.
2. Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
3. Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
4. High level of discretion and ability to handle sensitive and confidential information.
5. Familiarity with finance and leasing products, policies, and procedures is a plus.
6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems.

Benefits:

1. Competitive Compensation
2. Medical, Dental, and Vision Insurance
3. Paid Time Off & Holidays
4. 401(k) with Employer Matching
5. Company-Paid Life Insurance & Long-Term Disability
6. Tuition Reimbursement & Professional Development Opportunities
7. Employee Assistance Program