Admin Officer

Job Summary The Administrative Coordinator ensures efficient office operations through effective filing, record keeping, and data entry. Responsibilities include managing the hiring and onboarding of rental workers via the Ajeer portal, liaising with third-party companies, and collaborating with HR. The role also involves handling travel arrangements, managing attendance records, overseeing supplier contracts, and preparing internal reports. This position serves as a key contact for departmental requests related to rental workers. JOB DESCRIPTION · Maintain office systems through effective filing, record keeping, and data entry practices. · Handle the hiring and onboarding processes for rental workers, ensuring a smooth transition into the organization. · Control the Ajeer portal for managing rental worker information and compliance. · Act as a business partner for department leaders, addressing issues and challenges related to rental workers to facilitate operational success. · Liaise with third-party companies regarding casual employees, ensuring smooth communication and coordination. · Control and follow up contracts and documents for all suppliers. · Work closely with the HR team to fulfill related tasks and requests efficiently. · Managing the attendance management transactions and reports. · Handle bookings for air tickets, hotel reservations, and car rentals for visitors and employees as needed. · Prepare and distribute internal memos, reports, and other essential documents. · Serve as a connection point for all requests from departments to shared services regarding transportation, accommodation, security, and other related tasks. · Handling business trips requests and visa processing. · Prepare monthly, quarterly Casual Reports.