February 23, 2026

HiredGPT User Guide: The Complete Manual for AI-Powered Candidate Search

HiredGPT is HiredAI’s AI-powered candidate search engine. It lets you search across 750M+ professional profiles using plain English — no Boolean strings, no keyword gymnastics, no filtering through dozens of dropdowns. You describe who you’re looking for, and HiredGPT returns ranked, scored candidates with contact information, employment history, and skills data.

This HiredGPT user guide covers everything from your first search to advanced sourcing workflows. Whether you just created your HiredAI account five minutes ago or you’ve been using the platform for months and want to get more out of it, this manual will walk you through every capability HiredGPT offers and how to use it effectively.

If you haven’t signed up yet, you can create a free account and start searching immediately — no credit card required.

Getting Started: Accessing HiredGPT

HiredGPT is available to all HiredAI users, including those on the Free plan. Here’s how to access it:

Log in to your account at app.hiredaiapp.com/login.
From your main navigation, click HiredGPT or go directly to app.hiredaiapp.com/hiredgpt.
You’ll see the HiredGPT search interface with a text input field, source selector, location filters, and region options.

That’s it. There’s no configuration step, no database import, and no setup wizard. You can run your first candidate search within seconds of logging in.

Understanding Your Plan’s Contact View Limits

Each HiredAI plan includes a daily allocation of HiredGPT profile views — the number of full candidate profiles (with contact information) you can access per day:

Free Plan ($0/month): HiredGPT access with limited daily views
Basic Plan ($19.99/month): 10 HiredGPT contact views per day
Pro Plan ($39.00/month): 20 HiredGPT contact views per day
Unlimited Plan ($95.00/month): 35 HiredGPT contact views per day

You can browse search results and see summary-level candidate information without using a contact view. A view is consumed only when you open a full profile to access detailed contact details. This means you can run unlimited searches and scan result lists all day — you only spend views on the candidates you actually want to reach out to.

To review your current plan or upgrade, visit the Pricing page.

How HiredGPT Search Works

HiredGPT uses natural language processing to interpret your search queries. Instead of building complex Boolean strings or selecting from rigid filter menus, you type what you’re looking for the same way you’d describe it to a colleague.

The AI parses your query for role titles, skills, experience levels, industries, locations, certifications, and other attributes. It then matches your intent against 750M+ candidate profiles and returns results ranked by a proprietary compatibility score.

The Search Interface

When you open HiredGPT, you’ll see these key elements:

Search bar: The main text input where you type your natural language query.
Source selector: Choose between searching HiredAI’s external database (750M+ profiles from across the web) or the internal candidate database of pre-qualified, active job seekers who have created profiles on HiredAI.
Location filter: Set a geographic scope — Global, or narrow to a specific country, state, or metro area.
Region filter: Broad regional targeting (All Regions, North America, Europe, Asia-Pacific, etc.).
Query Enhancement indicator: Shows how HiredGPT is expanding or refining your query behind the scenes.
Match Threshold indicator: Displays the minimum relevance score for returned results.

Running Your First Search

Type a description of the candidate you’re looking for into the search bar and press Enter or click the search button. Here are examples of queries that work well:

Senior Full Stack Developer with React and Node.js in Austin, TX
Cybersecurity analyst with government clearance and 5+ years experience
Marketing director experienced in B2B SaaS, based in the Northeast
Data scientist with Python and machine learning, open to remote
Registered nurse with ICU experience in the Chicago metro
DevOps engineer familiar with AWS and Kubernetes
Bilingual customer success manager, Spanish and English, fintech background

HiredGPT understands context. You don’t need to use exact job title strings or specific skill keywords. If you type “someone who can build mobile apps for iOS and Android,” HiredGPT will interpret that as a search for mobile developers with cross-platform experience and return relevant profiles.

Reading and Working With Search Results

After running a search, HiredGPT returns a list of candidate profiles ranked by match score. Here’s what you’ll see for each result and how to use it.

Profile Summary View

Each result in the list displays:

Candidate name and current job title
Match score: A numerical compatibility rating based on how closely the candidate’s profile aligns with your query. Higher scores indicate stronger matches.
Current employer and employment duration
Location (city, state, country)
Key skills highlighted from their profile
Career summary: A brief snapshot of their professional background

You can scan these summaries without using any of your daily contact views. This lets you quickly evaluate which candidates are worth a deeper look before committing a view.

Full Profile View

When you click into a candidate’s full profile, you’ll access:

Complete employment history with role titles, company names, dates, and role progression
Skills assessment — a detailed breakdown of technical and professional competencies
Professional achievements and notable career highlights
Contact information including personal email addresses (when available)
LinkedIn profile link for direct reference
Security clearance level (when applicable and listed)
Education history including degrees, institutions, and certifications

Opening a full profile consumes one of your daily contact views. Make sure the summary-level information looks promising before clicking through.

Profile Scoring: What the Match Score Means

HiredGPT’s match score is generated by a proprietary algorithm that evaluates multiple dimensions of fit:

Skills alignment: How closely the candidate’s listed skills match the skills implied or stated in your query.
Experience level: Whether their years of experience and seniority match what you’re looking for.
Industry relevance: Whether they’ve worked in industries related to your search.
Role trajectory: Whether their career path suggests readiness for the type of role you’re filling.
Location match: How well their location aligns with your geographic requirements.

The score is a prioritization tool, not a pass/fail gate. A candidate with a slightly lower score might still be an excellent fit if their specific experience aligns with a niche requirement that the algorithm weighs differently than you would. Use scores to sort your outreach priority list, but always review profiles with your own judgment.

Refining Your Searches: From Good Results to Great Results

The difference between HiredGPT returning decent candidates and returning exactly the right candidates often comes down to how you construct your query. Here are techniques to sharpen your results.

Be Specific About What Matters Most

HiredGPT performs best when you front-load the most important criteria. Compare these two queries:

Vague: developer in California
Specific: Senior backend developer with Java and microservices architecture, 7+ years, Bay Area

The second query gives HiredGPT clear signals about seniority, tech stack, experience level, and location — all of which narrow the result set to genuinely relevant candidates.

Use Industry and Domain Context

Adding industry context significantly improves results for roles where domain expertise matters:

Financial analyst with hedge fund experience (vs. just “financial analyst”)
Product manager from e-commerce or marketplace companies (vs. just “product manager”)
Mechanical engineer with medical device manufacturing background

HiredGPT uses this context to weight candidates who have worked in the specified domains, not just candidates with the right job title.

Layer in Soft Criteria

HiredGPT can interpret qualitative descriptors, not just hard skills:

Engineering manager who has scaled teams from 5 to 20+
Sales leader with startup-to-IPO experience
UX designer who has worked on accessibility-focused products

These queries help surface candidates with specific career experiences that a traditional keyword search would miss entirely.

Iterate and Narrow

If your first search returns too many results or results that are close but not quite right, refine rather than starting over. Add a constraint:

First search: Data engineer with Spark experience
Refined: Data engineer with Spark and Databricks, fintech or payments industry, 5+ years

Each additional detail helps HiredGPT prioritize the right profiles.

Broaden When Results Are Too Thin

If you’re searching for a very niche role and getting few results, try loosening one or two constraints:

Remove the location filter or expand it to a broader region.
Reduce the experience requirement (e.g., change “10+ years” to “5+ years”).
Use adjacent skill terms (e.g., if “Terraform” returns few results, try “infrastructure as code”).

External Database vs. Internal Candidate Search

HiredGPT lets you search two distinct candidate pools. Understanding the difference helps you choose the right source for each hiring situation.

External Database (750M+ Profiles)

This is HiredGPT’s primary search pool — an aggregated index of over 750 million professional profiles sourced from across the web. These are professionals at all career stages, industries, and locations worldwide. Many are passive candidates: employed, not actively looking, but potentially open to the right opportunity.

Use the external database when you’re:

Sourcing for hard-to-fill or specialized roles
Looking for passive candidates who aren’t on job boards
Casting a wide net for competitive positions
Searching for candidates in specific companies or industries
Filling senior or executive-level positions where active applicants are rare

Internal Candidate Database

The Candidate Search tool searches HiredAI’s internal database of job seekers who have created profiles on the platform. These are active candidates — people who are currently looking for work, have uploaded their information, and have opted in to be found by recruiters.

Use the internal database when you’re:

Filling roles where active job seekers are appropriate (entry-level, high-volume, general)
Looking for candidates who are ready to start quickly
Wanting to reach people who have already expressed interest in being recruited
Searching for candidates with specific salary expectations or work-type preferences (remote, hybrid, on-site)

The internal search tool at app.hiredaiapp.com/candidate-search uses a neural search engine with location and region filters, similar to HiredGPT’s interface. You can toggle between sources depending on the role.

Saving Candidates and Integrating with Your Workflow

Finding great candidates is only useful if you can act on those results efficiently. HiredGPT connects directly to HiredAI’s broader recruiting workflow so nothing falls through the cracks.

Adding Candidates to Your Dashboard

When you find a promising candidate, you can save them directly to My Dashboard — your personal candidate database within HiredAI. My Dashboard stores every candidate you’ve interacted with for the lifetime of your account. This means:

Candidates you sourced six months ago are still there, searchable and organized.
You can add personal notes, tags, and status labels to each saved profile.
Your dashboard becomes a proprietary talent pool that grows with every search you run.

To save a candidate from HiredGPT results, click the save or add button on their profile. They’ll appear in your dashboard immediately.

Adding Candidates to Active Job Positions in the ATS

If you’re actively recruiting for a specific role, you can push HiredGPT candidates directly into your ATS pipeline. This creates a candidate record within the job’s applicant tracking workflow, allowing you to:

Track them through your hiring stages (screening, interview, offer, etc.)
Include sourcing notes and the candidate’s LinkedIn profile reference
Score and rank them alongside other applicants for the same role
Collaborate with hiring managers and team members on evaluation

This integration eliminates the copy-paste-and-email workflow that slows down most sourcing-to-screening handoffs.

Launching Outreach Campaigns

Once you’ve identified a shortlist of candidates, you can move them into an automated email campaign using the Campaigns Dashboard. This tool lets you:

Create personalized outreach sequences (initial email, follow-ups, check-ins)
Track open rates, reply rates, and engagement metrics
Manage all your active campaigns from a single interface
A/B test subject lines and messaging to optimize response rates

The workflow from HiredGPT to campaign outreach can happen in minutes: search → save → add to campaign → send. No exporting CSVs, no switching between tools, no manual data entry.

Advanced Strategies for Power Users

Once you’re comfortable with basic search and the save/outreach workflow, these advanced techniques will help you extract significantly more value from HiredGPT.

Strategy 1: Build Role-Specific Talent Pipelines Before You Have an Opening

Don’t wait until a requisition opens to start sourcing. Use HiredGPT to proactively build pipelines for roles you know you’ll need to fill in the next quarter. Run searches, save strong candidates to My Dashboard, tag them by role type, and keep them warm with periodic outreach through Campaigns.

When the requisition opens, you’ll have a pre-qualified shortlist ready to move into the ATS immediately — cutting days or weeks off your time-to-hire.

Strategy 2: Use HiredGPT for Competitive Intelligence

HiredGPT’s external database includes professionals at virtually every company. You can search for candidates at specific competitors or in specific company contexts:

Software engineers currently at [competitor name]
Sales managers who previously worked at [company] in the Southeast
Product designers with experience at companies with 50-200 employees

This gives you visibility into competitor talent pools and helps you identify professionals who might be open to a move.

Strategy 3: Combine HiredGPT with Job Posting for Inbound + Outbound Coverage

The strongest recruiting strategies combine inbound (candidates applying to your jobs) with outbound (you finding and reaching out to candidates). Use HiredAI’s Post Job tool to create SEO-optimized job listings that attract applicants organically through Google and job boards. Simultaneously, use HiredGPT to proactively source passive candidates for the same role.

Both candidate streams feed into the same ATS pipeline, so you have a unified view of all applicants and sourced candidates for every position.

Strategy 4: Rediscover Candidates in Your Existing Database

Industry data from Gem’s 2025 recruiting benchmarks shows that 44% of sourced hires now come from rediscovered candidates — people already in a company’s ATS or CRM. Your My Dashboard functions as this talent CRM. Before running a new HiredGPT search, check whether you already have relevant candidates saved from previous searches. You may find that your best candidate for today’s role was someone you sourced three months ago for a different position.

Strategy 5: Track Your Sourcing Effectiveness with Analytics

Use Recruiting Analytics to measure how your HiredGPT sourcing compares to other channels. Track metrics like:

Source effectiveness: What percentage of hires originated from HiredGPT vs. job boards vs. referrals?
Time-to-hire by source: Are HiredGPT-sourced candidates moving through your pipeline faster?
Cost-per-hire: How does the cost of a HiredGPT-sourced hire compare to agency fees or job board spend?
Pipeline conversion rates: At what rate do HiredGPT candidates convert from sourced → screened → interviewed → hired?

These metrics help you allocate your recruiting time and budget to the channels that actually produce results.

Troubleshooting Common Issues

“My search returned too many irrelevant results”

Add more specificity to your query. Include experience level, specific technical skills, industry context, or geographic constraints. The more details HiredGPT has, the better it can filter.

“My search returned very few results”

Your criteria may be too narrow. Try removing one constraint at a time — usually location or years of experience — to expand the candidate pool. Also try using alternative terms for the same skills (e.g., “cloud infrastructure” instead of “AWS”).

“I’ve used all my daily contact views”

Daily contact views reset every 24 hours. If you consistently need more views, consider upgrading your plan at hiredaiapp.com/pricing. In the meantime, use the summary-level information to pre-screen candidates so you spend views only on your strongest matches.

“I saved a candidate but can’t find them in my dashboard”

Navigate to My Dashboard and use the search or filter function to locate the candidate. Check that you’re logged into the correct account. If the issue persists, contact support through the Help Center.

“I want to reach out to multiple candidates at once”

Use the Campaigns Dashboard to create a batch outreach campaign. You can add multiple saved candidates to a single campaign and send personalized sequences automatically.

Frequently Asked Questions

How is HiredGPT different from LinkedIn Recruiter or other sourcing tools?

HiredGPT searches across 750M+ profiles from multiple data sources — not just one platform. It uses natural language processing instead of Boolean search, which means you describe what you need in plain English rather than constructing complex search strings. It also integrates directly with HiredAI’s ATS, email campaigns, and analytics, so your sourcing connects to your entire recruiting workflow in one platform.

Can I use HiredGPT on mobile?

Yes. HiredAI’s full platform, including HiredGPT, is accessible from any device through app.hiredaiapp.com. The interface is fully responsive for phone and tablet use.

Does HiredGPT work for non-technical roles?

Absolutely. HiredGPT searches across all professions, industries, and job functions. It works equally well for sourcing sales professionals, healthcare workers, finance specialists, creative roles, executive positions, and any other role type.

How current is the candidate data?

HiredGPT’s external database is continuously updated with new and refreshed professional profile data. However, because it aggregates from public sources, some individual profiles may reflect information from the candidate’s last public update rather than real-time status.

Is candidate data handled securely?

Yes. HiredAI implements enterprise-grade security including encrypted data transmission and storage, and adheres to privacy regulations. For full details, visit the Security page and Privacy & Terms page. Candidates can also request data removal through the Opt Out page.

Quick Reference: Key Links

Resource	URL
HiredGPT (start searching)	app.hiredaiapp.com/hiredgpt
Internal Candidate Search	app.hiredaiapp.com/candidate-search
My Dashboard (saved candidates)	app.hiredaiapp.com/my-dashboard
ATS (applicant tracking)	app.hiredaiapp.com/ats
Post a Job	app.hiredaiapp.com/post-job
Campaigns Dashboard	app.hiredaiapp.com/campaigns-dashboard
Recruiting Analytics	app.hiredaiapp.com/livestats
Branded Job Board	hiredaiapp.com/companies
Pricing & Plans	hiredaiapp.com/pricing
Help Center	hiredaiapp.com/help
User Guide (full platform)	hiredaiapp.com/user-guide
Getting Started for Recruiters	hiredaiapp.com/getting-started-for-recruiters
Book a Live Demo	calendly.com/hiredaiapp-support/30min
Create Free Account	app.hiredaiapp.com/register
Security	hiredaiapp.com/security
Privacy & Terms	hiredaiapp.com/privacy-terms
Contact Support	hiredaiapp.com/contact

Need a personalized walkthrough of HiredGPT and the full HiredAI platform? Book a free 30-minute live demo with our team.

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