HiredAi ATS Help Manual: Get Started with Easy Recruitment

Welcome to HiredAi’s Applicant Tracking System (ATS)! Our platform is designed to make hiring simple, professional, and efficient. This manual will walk you through the steps to sign up, post jobs, invite collaborators, and let the ATS streamline your recruitment process. Let’s get started!

1. Sign Up for HiredAi ATS

To begin using the ATS, you need a HiredAi account. Follow these steps:

1. Visit the Sign-Up Page: Go to HiredAi Sign-Up.
2. Enter Your Details: Provide your name, company email, and a secure password. Personal email domains (e.g., Gmail, Yahoo) are not accepted for security reasons.
3. Verify Your Email: Check your inbox for a verification email from HiredAi and click the link to activate your account.
4. Log In: Return to HiredAi Login and sign in with your credentials.

Tip: Ensure you’re signed in to access all ATS features, such as adding applicants and inviting collaborators. Without a login, you can only view a demo mode with sample data.

2. Post Jobs

Once signed in, you can create job postings to attract candidates. Here’s how:

1. Access the ATS: Navigate to HiredAi ATS and log in if prompted.
2. Go to Job Management: From the ATS dashboard, find the “Job List” section or select “Create New Job” from the menu.
3. Fill in Job Details: Enter the job title (e.g., “Software Engineer”), description, requirements, and any other relevant details.
4. Publish the Job: Click “Post Job” to make it live. Your job will appear in the ATS job list and be accessible via a unique job link (e.g., https://hiredaiapp.com/job-details/?id=job-id).

Tip: Use clear, descriptive job titles to attract the right candidates. You can edit or remove jobs later from the ATS dashboard.

3. Invite Collaborators (Optional)

Want to involve your team in the hiring process? Invite collaborators to help manage candidates:

1. Select a Job: In the ATS, click on a job from the “Job List” to view its details. Only job owners can invite collaborators.
2. Open Invite Modal: Click the “Invite Collaborator” button (visible if you own the job).
3. Enter Collaborator Email: Input the collaborator’s company email address. Personal emails (e.g., Gmail, Outlook) are not allowed.
4. Send Invitation: Submit the form to send a professional email invitation. The email includes the job title, a link to the job posting, and instructions to access the ATS at HiredAi ATS.

What Collaborators Can Do:

• Add candidates to the job.
• Move candidates through stages (e.g., Pending to Interview Scheduled).
• Receive email updates when candidate statuses change.

Tip: Collaborators must sign up with the invited email address to access the ATS. They’ll be automatically linked to the job upon registration.

4. Let the ATS Do Its Work

With jobs posted and collaborators invited, the ATS takes over to streamline your hiring process. Here’s how to use it:

1. View Candidates: Select a job from the “Job List” to see its candidate pipeline, organized into stages: Pending, Submitted, Interview Scheduled, Hired, and Rejected.
2. Manage Candidates:
   • Drag and Drop: Move candidate cards between stages to update their status (e.g., from Pending to Hired).
   • Add Applicants: Click the “+” button to add new candidates manually, including their name, email, and resume (optional).
   • View Details: Click a candidate card to see details like match score, application date, and resume (if uploaded). You can also download resumes or view application profiles.
   • Add Notes: Add comments to candidate profiles to share feedback with your team. Notes include timestamps and author details.
3. Track Progress: The ATS visually displays candidates in a Kanban-style board, making it easy to monitor progress at a glance.
4. Receive Updates: Collaborators get email notifications when candidates move to new stages, keeping everyone in the loop.

Tip: Use the search bar to quickly find jobs by title or ID, especially if you’re managing multiple postings.

Additional Features

• Demo Mode: Not signed in? Explore a sample ATS workflow with mock jobs and candidates to see how it works.
• Responsive Design: Access the ATS on any device, with a sleek interface featuring smooth animations and instant feedback via snackbars.
• Secure Access: Firebase authentication ensures only authorized users can manage jobs and candidates.

Troubleshooting

• Can’t Invite Collaborators? Ensure you’re the job owner and signed in. The “Invite Collaborator” button is hidden for non-owners.
• Not Seeing Jobs? Refresh the ATS page or check your internet connection. If the issue persists, contact support at support@hiredaiapp.com.
• Error Messages? The ATS displays errors (e.g., “Please sign in to continue”) if you’re not logged in or lack permissions. Follow the prompts to resolve.

Get Started Now

HiredAi’s ATS makes hiring simple: sign up, post jobs, invite collaborators if needed, and let the system handle the rest. Ready to streamline your recruitment? Visit HiredAi ATS to get started today!

For further assistance, email us at support@hiredaiapp.com or explore our Help Center